This article covers how to export your booking calendar from Thryv Business Center™ as a CSV or Excel file, including how to choose a date range, select the columns and staff rows you want to include, and download the file to your device. This article does not cover how to sync your calendar with a third-party calendar app such as Google Calendar or Outlook. To learn how to connect your booking calendar to an external calendar, see How to Sync Your Thryv Calendar with Google Calendar or Outlook.

Why exporting your calendar saves you Time and keeps your team aligned

Your booking calendar inside Thryv Business Center is always available on desktop and mobile, but there are situations where a printed schedule, a shareable file, or an offline backup is more practical. Exporting your calendar lets you pull exactly the information you need filtered by date range, staff member, or service — into a file you can print, email, or save.

Common reasons to export your booking calendar include:

• Printing a daily or weekly schedule to post in your workspace for staff to reference throughout the day
• Pulling an appointment history for a single client to review before a follow-up appointment
• Generating a report of all appointments completed for one specific service over a date range
• Exporting a filtered view of one staff member's appointments for a performance review or payroll reference
• Creating a backup of your appointment records for your own files

How to export your booking calendar

To export your calendar, log in to Thryv Business Center and navigate to your booking calendar. Follow the steps below to download your calendar data as a CSV or Excel file.

Step 1: open the export window

In your booking calendar, locate the top-right corner of the screen. Click More Actions, then click Export Booking Data from the dropdown menu that appears.

Step 2: set your date range

After clicking Export Booking Data, an export window will open. The first setting to confirm is the date range for your export. Enter the start date and end date for the appointments you want to include. If you are creating a daily schedule to print for today, set both the start date and the end date to today's date. Make sure the date range you enter here matches the date range you have selected in your calendar view, so the exported data matches what you see on screen.

Step 3: select your columns and rows

After confirming your date range, choose what information to include in your export by selecting Columns and Rows.

Columns control which data fields appear in your exported file. Available column options include appointment date and time, service name, client name, client contact information, and any custom fields you have created in your account. Select the columns that contain the information your staff or report needs, and deselect any fields that would make the file harder to read or are not relevant to the export's purpose.

Rows control which staff members' appointments are included in the export. Select the same staff members here as in the calendar view you are working from, so the exported data matches what is displayed on screen. If you are generating a report for a single staff member, select only that staff member's name.

Step 4: choose your file format

Below the Columns and Rows selectors, choose the file format for your download. Thryv Business Center supports two export formats:

• CSV — a plain text file compatible with most spreadsheet applications and data tools
• Excel — an .xlsx file formatted for use in Microsoft Excel or Google Sheets

Select the format that best fits how you plan to use the file. If you intend to print the schedule directly, Excel is typically easier to format for printing. If you plan to import the data into another tool or system, CSV is the more universally compatible option.

Step 5: download your calendar export

Once you have confirmed your date range, selected your Columns and Rows, and chosen your file format, click Download to generate and save the file. The exported file will download to the Downloads folder on your device, or to the destination folder configured in your browser's download settings.

Once downloaded, the CSV or Excel file can be opened in any spreadsheet application, printed to paper, attached to an email to share with your team, or saved as a backup on your device.

Frequently asked questions about calendar exports

Can I export appointments for all staff members at once?

Yes. In the Rows section of the export window, select all staff members you want to include. Each staff member's appointments will appear as individual rows in the exported file, with the staff member's name included as a column if you have selected it in the Columns section.

Does the calendar export include payment or invoice information?

No. The calendar export from Thryv Business Center includes appointment data and client contact fields only. Payment totals, invoice details, and transaction records are not included in a calendar export. To export payment and invoice data, see How to Export Payment and Invoice Reports in Thryv Business Center.

Can I export recurring appointments separately from one-time appointments?

No. The calendar export does not filter by appointment type. All appointments — including recurring appointments, that fall within your selected date range and match your selected staff rows will appear in the exported file.

Where does the exported file go after I click Download?

The file downloads to your browser's default download location, which is typically the Downloads folder on your device. If you want to change where files are saved, update the download destination in your browser's settings.

Can I color code or visually organize my calendar before exporting?

Color coding your calendar by service type is a separate feature and does not affect the exported file. To learn how to organize your calendar view using color coding, see How to Color Code Your Thryv Business Center Calendar by Service.