Limited-time offers and seasonal services are excellent ways to drive urgent demand and boost revenue. But manually adjusting your calendar to ensure those specialized services are only available during the exact promotional window can be complex. The feature to Offer an Appointment Type for a Specific Date Range gives you precise control over your service calendar, allowing you to automatically restrict booking availability for a specific appointment type.

This feature is essential for enabling you to support short-term events, seasonal offerings, limited-time campaigns, and temporary schedule changes without impacting your default availability.

• Create Scarcity: Automatically end promotional bookings at the exact date and time you specify, driving customers to book immediately before the offer expires.

• Prevent Calendar Clutter: Keep your master service list clean by only displaying seasonal or limited-run appointments during their active window.

• Simplify Management: Easily launch holiday specials, limited-edition consultations, or one-week deals without needing to manually hide or unhide the service every day.

Article Contents:

• How to Create an Appointment Type with a Specific Date Range

• How to Apply a Specific Date Range to a Previously Created Appointment Type

• FAQ

How to Create an Appointment Type with a Specific Date Range

To get started, click on My Day and then Appointments

Click on the + Icon to create a new appointment type. For a full, detailed guide to adding an appointment type, Click Here.

Fill out the Appointment Info screen as normal. Set the Appointment Owner, booking link, and location. Then, click on Next. 

Set the Date Range

On the Hours and Availability Screen, first set the duration as normal. Then, select the available date range for this appointment type. Select one of the following options to determine how this appointment type can be booked:

• # of Days in Advance - If selected, the appointment type will only be available for booking up to the allowed number of days in advance. This will prevent your customers from booking a service very far into the future.

  

• Within a Specific Date Range - if selected, the appointment type will only be available between the selected start date and end date. Use the date picker that appears by clicking on the Start date first and then the End date

  

• Indefinitely into the future - this will not set a date limit for booking this appointment type

Next, finish creating the appointment type as normal by setting the Availability, Buffer Time, and Advance Notice required for this appointment type.

• Availability - Set the days of the week and start and end time where this appointment type is available. Use the +Add timeframe button to add an additional block of availability within a day
• Buffer time - Set an amount of time before and/or after the appointment that is blocked on your calendar. This is useful for preparation, clean up, staff changes, or other needs between appointments.
• Advance Notice - Set how many hours in advance are require before booking. This will prevent customers from booking with you last minute, making sure you always stay prepared.

Finish Creating the Appointment Type

Finish creating the appointment type by determining whether to include pre-appointment instructions and set up automated follow-ups. Then, click on Finish. 

Your new, limited-time appointment type is now created! Send the invite link to your customers or add this appointment type to an automation to let your customers know!

Appointment Types that are About to Expire

When an appointment type is within 7 days of expiration, the status on your appointments dashboard will change to Expiring Soon. When the expiration date passes, the status will update to Expired.

Apply a Specific Date Range to a Previously Created Appointment Type

You are able to change one of your current appointment types to a limited date range. To edit a previously-created appointment type, click on the tri-dots, and then Edit. 

Then, scroll down to the Duration section and apply a date range to this appointment type.

Scroll down and click on Save to apply this change to the appointment type.

FAQ

What happens when the date range is finished? What happens if a customer uses the link again outside of the date range?

Appointment types whose date range is expired will appear as Expired under My Day> Appointments. You are able to edit the appointment type if you wish to expand the available dates.

Your customers will see the message "No dates available" if they attempt to book the appointment outside of the offered dates.

Can I manually book an appointment outside of the available date range?

No, the restriction applies to any way that this appointment type is booked. If you need to book the appointment type for a different date, you will need to expand the available date range. 

Can I re-activate or extend an expired appointment type?

Yes, you are able to edit the appointment type if you wish to expand the available dates.

Does the specific date range override my default business hours?

No. The specific date range acts as a temporary filter on top of your normal availability settings. For example, if you set a promotion to run for the entire month of December, the promotion will only be bookable during the days and hours you have already set in your standard Availability.