Congratulations on expanding your team! Thryv Workforce Center is here to help with adding the new team member to your payroll and making sure they are paid for their hard work. This guide will show how to add a new employee to your payroll and invite them to complete their self-onboarding. 

From here, you can either search for a staff account already added in My Account, or Add one manually.

Note: A employee does not have to be added as a staff member in My Account to be added to payroll. Also, an employee does not have to be added to Thryv Workforce Center payroll to be added as a staff member in My Account.

Enter the information for this employee. When clicking the Select Work Address drop-down, your available work addresses will appear. These can be edited in your Settings. 

Next, enter a job title, employment type, and payment information for this employee. As you type a job title, your saved job titles will appear. If you would like to save a new job title, you can do so from this screen. 

If the staff member is a 2% or more shareholder in your company, and you are taxed as S-Corps, check the box available.

Next, enter an email address for this staff member. The box to invite them to enter their own payroll details will be automatically checked. Once they are added, they will receive an email with instructions to add their personal information and set up their direct deposit. 

Select a role for this employee. This determines the level of access they have to Thryv Workforce Center. Note that these roles do not correspond to roles in any other Thryv Product. Changing one role will not affect the others, and they don't necessarily have to match. You are able to change this role later.

• Staff - can access their own pay and edit their own information
• Manager - can access their own pay only and can see contact information for other staff
• Admin - can add or dismiss employees, see all employees contact information, see and edit pay for all employees

Onboard Employee

Now that the employee's profile has been created, the next step is to onboard them by adding their information. You can decide to finish this later, or click on Start Onboarding to finish onboarding this employee. Alternatively, you are able to invite the employee to complete this themselves in the next step.

First, determine whether you would like to complete the employee's onboarding yourself, or invite the employee to onboard. Click Here for a guide to provide your employee to complete their own onboarding. 

If you proceed to onboard the employee manually, you can decide at any point to save your progress and return later, or decide to invite the employee to self onboard. If you invite the employee, they will start the process again, it will not save any information you entered here.

Personal Details

On the Personal Details page, enter contact and identity information for your employee. 

• Home Address - this should be the employee's mailing address
• Identity Verification - these are used for employment eligibility and payroll setup. Their date of birth and SSN is required
• Work Address - this should be the location(s) where the employee will report to work. Click on +Add New to add an additional work location

Tax Elections

Next, make Tax Elections for the employee. Use the radio buttons to select their federal filing status.

Next, indicate whether the employee has more than one job. If filing jointly, then the employee's spouse must be included here. Once you have made the appropriate selection(s) click on Next.

Select whether the employee is claiming dependents, and if so, how many. Use the drop-downs to indicate how many dependents both under and over the age of 17.

Finally, indicate whether additional adjustments need to be made.

If Yes is selected, select the amount in dollars for the following adjustment types

• Income not from jobs
• Claim deductions
• Extra withholding

From here, you may be required to enter state tax information as well. This process varies by state.

Employee Payment Setup

In this step, add your employee's bank account information for direct deposit. Enter the following information to ensure the employee gets paid:

• Checking Account Nickname - this serves to distinguish this checking account from any other accounts they add
• Routing Number
• Account Number

If the employee wishes to split their paycheck between two or more accounts, they are able to log in to their profile and add additional ones.

Documents

To finalize the onboarding process, click Save & send documents to send the final documents for your employee to sign. They will need to sign the direct deposit authorization (if applicable) and tax withholding forms. Once your employee signs these documents, the onboarding is complete!

FAQ

Is it a requirement for an employee to have an email address to get paid through Thryv Workforce Center?

Yes, an email address is required for all employees.

Do my employees have to set up direct deposit?

No, they can opt to get paid by paper check if they do not wish to set up direct deposit. Their pay will still be tracked as normal in Thryv Workforce Center, but you will need to issue the check to them.